A. The head of each agency shall:

1. Establish and maintain an active, continuing program for the economical and efficient management of the records of the agency;

2. Make and maintain records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures and essential transactions of the agency designed to furnish information to protect the legal and financial rights of the state and of persons directly affected by the agency's activities;

3. Submit to the State Records Administrator, in accordance with the standards established by the Administrator, schedules proposing the length of time each state record series warrants retention for administrative, legal or fiscal purposes after it has been created or received by the agency. The head of each agency also shall submit lists of state records in the custody of the head of the agency that are not needed in the transaction of current business and that do not have sufficient administrative, legal or fiscal value to warrant their further keeping for disposal in conformity with the requirements of Section 210 of this title;

4. Cooperate with the Administrator in the conduct of surveys made by the Administrator pursuant to the provisions of this act; and

5. Comply with the rules, regulations, standards and procedures issued by the Administrator.

B. Confidential health, life, disability and dental claims or related files of the Employees Group Insurance Division of the Office of Management and Enterprise Services shall be exempt from this act.

Historical Data

Laws 1961, HB 1124, p. 499, § 6, eff. January 2, 1962. Amended by Laws 1989, SB 343, c. 367, § 7, eff. November 1, 1989; Amended by Laws 1998, HB 2290, c. 297, § 1, emerg. eff. July 1, 1998 (superseded document available); Amended by Laws 2024, HB 3643, c. 17, § 2, eff. November 1, 2024 (superseded document available).